Presentation guidelines

Instructions for Oral Presentations

Oral presenters who have not sent their presentation in advance should upload their PowerPoint presentation in the Preview room adjacent to the Reception one day before their presentation. Technicians are available to upload the presentation from your USB stick to the presentation system in the Preview room from 12.00 on Sunday, 26 August and during normal reception hours on Monday, 27 August to Thursday, 30 August. It is strongly recommended that all presentations scheduled for Monday morning are uploaded on Sunday. Computers are available in the Preview room if you wish to check or update your presentation before uploading.

Uploading the presentations in the Preview room is mandatory.

Each conference room is equipped with a projector and a connected computer. The presentation software is MS PowerPoint. The use of personal computers for presentations is not allowed. All meeting rooms will be equipped with the standard 4:3 screens. A 16:9 aspect ratio (wide screen format) will be used during the Plenary session.

Instructions for oral presentations

Posters and poster sessions

Posters are displayed in the poster tent. Posters can be mounted from 07.30 on Monday, 27 August and the poster tent is open all day long on all the other conference days (08.00–18.00). The poster sessions take place at 20.00–21.00 on Monday, at 13.30–14.30 on Tuesday and at 12.00–13.00 on Wednesday. Presenting authors are expected to stand by their posters during all poster sessions.

The maximum size for a poster is A0 (width 841 mm x height 1189 mm; 33.1 x 46.8 inches). The posters must be in the portrait format.

Materials to fix your poster to the board will be supplied in the poster tent. Please use ONLY these materials. The poster boards will be numbered by the organisers. The location of the poster will be available on the desk within the poster tent.

We recommend that you mount your poster immediately after registering to the conference or at your earliest convenience. Poster printing and mounting service is offered.

Posters should be posted for the whole conference and removed by 17.00 on Thursday afternoon at the latest.

Instructions for poster presentations

Posters guided tours

During the Dubrovnik meeting, eight posters guided tours will be organised, two each for Genetic, Nutrition, Horse and Health and Welfare Study Commissions. Each tour will be planned for a group of maximum 10 people. Posters are located according to disciplines in clusters of 11 and there will be a note board for each such group. Participants are simply asked to write their names on the board of their favourite discipline group. The posters guided tours will be advertised by the specific Study Commissions during the previous scientific sessions. Participants will have to write their names on the prepared board. When there will be 10 names on the board the specific posters guided tour will be considered full. Information about when the tour starts and who is the tour guide will be available on the board.

Publishing presentations on the EAAP website

The summary booklet containing all abstracts presented at the conference will be made available on the this web site. PDF files of presented papers will also be available following the conference for downloading from the EAAP website. These sites will enable the delegates to obtain more detailed information about the presentations given at the meeting. A password, given only to the registered participants, will be required.

To authors

In case the authors do not wish to give permission to make the PDF presentation or poster available on the EAAP website, they must inform the EAAP before 30 September 2018 (after the conference) by sending an email to eleonora@eaap.org. After this date the EAAP will assume permission and include your presentation/poster on the EAAP website.

Poster presentations on the EAAP website

Please send the PDF of your poster (other formats are not accepted) to the EAAP for publishing on the EAAP website. The submitted file must:

  • be in the following format: S(xx)p_(yy).pdf where xx indicates the number of the session and yy the number of the poster (you can find the number of your poster from the final programme);
  • be smaller than 10 MB;
  • in case of videos, the files need to be uploaded to YouTube or Vimeo and have links added;
  • please send the PDF of your poster to giulio@eaap.org in advance of the meeting (please name the file correctly). The email has to contain the email address of the author.